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Title
Text copied to clipboard!Human Resources Administrative Affairs Officer
Description
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We are looking for a Human Resources Administrative Affairs Officer to join our team and support the daily operations of our HR department. This role is essential in ensuring the smooth and efficient handling of administrative tasks related to human resources, including employee records, compliance documentation, and internal HR processes. The ideal candidate will be detail-oriented, organized, and capable of handling sensitive information with discretion.
As a Human Resources Administrative Affairs Officer, you will be responsible for maintaining accurate employee records, assisting in the recruitment and onboarding process, and ensuring compliance with labor laws and company policies. You will also support HR initiatives and programs, such as performance reviews, training sessions, and employee engagement activities. Your role will involve close collaboration with other departments to ensure HR services are delivered effectively and efficiently.
You will be expected to manage HR databases, prepare reports, and handle correspondence related to HR matters. Additionally, you will assist in organizing company events, maintaining HR policies and procedures, and responding to employee inquiries. This position requires excellent communication skills, a strong understanding of HR practices, and the ability to multitask in a fast-paced environment.
The successful candidate will have a background in human resources or business administration, with experience in administrative roles. Proficiency in HR software and Microsoft Office Suite is essential. A proactive attitude, problem-solving skills, and a commitment to confidentiality are key attributes for this role.
This is an excellent opportunity for someone looking to grow their career in human resources and contribute to the success of a dynamic organization. If you are passionate about HR and have a strong administrative background, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Maintain and update employee records and HR databases
- Assist in recruitment, onboarding, and offboarding processes
- Ensure compliance with labor laws and internal policies
- Prepare HR documents such as employment contracts and letters
- Coordinate training sessions and performance evaluations
- Support employee engagement and wellness initiatives
- Handle HR-related inquiries and provide administrative support
- Organize and maintain HR filing systems and documentation
- Assist in payroll preparation and benefits administration
- Generate HR reports and metrics for management
- Schedule meetings, interviews, and HR events
- Collaborate with other departments to support HR functions
Requirements
Text copied to clipboard!- Bachelor’s degree in Human Resources, Business Administration, or related field
- Proven experience in an administrative or HR support role
- Strong knowledge of HR practices and labor regulations
- Excellent organizational and time management skills
- Proficiency in Microsoft Office and HRIS systems
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Attention to detail and problem-solving abilities
- Ability to work independently and as part of a team
- Customer service orientation and interpersonal skills
- Experience with payroll and benefits administration is a plus
- Multitasking and adaptability in a fast-paced environment
Potential interview questions
Text copied to clipboard!- Do you have experience working in an HR administrative role?
- What HR software or systems are you familiar with?
- How do you ensure accuracy and confidentiality in your work?
- Can you describe your experience with employee onboarding?
- How do you prioritize tasks when handling multiple HR duties?
- Have you worked with labor law compliance documentation before?
- What strategies do you use to stay organized?
- How do you handle sensitive employee information?
- Describe a time you supported a successful HR initiative.
- Are you comfortable working with cross-functional teams?
